Clubworx Martial Arts Management Software delivers a practical, all-in-one tool to ease daily tasks, allowing you to focus on what matters most: sharing your martial arts expertise and strengthening your community.
Running a martial arts school is about more than just teaching students how to master kicks, strikes, and self-discipline. It requires managing schedules, handling payments, tracking student progress, and juggling a wide range of administrative tasks that can easily overwhelm your day-to-day operations. Without the right tools in place, this workload can take valuable time away from what really matters — teaching martial arts and building a strong, engaged community within your dojo.
Martial arts management software is a comprehensive digital solution designed to handle the administrative and operational aspects of running a martial arts school. Unlike generic fitness management software, this software is specifically built to meet the unique needs of martial arts dojos, studios, and academies. At its core, martial arts management software consolidates all administrative tasks into one easy-to-use platform. From managing memberships and family accounts to scheduling classes, processing payments, tracking student progress, and automating belt grading, this software gives dojo owners and instructors the tools they need to streamline their operations. By automating many of the routine tasks, martial arts management software allows instructors to spend more time focusing on students and less on administrative tasks.
Time Savings:
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Financial Management:
Enhanced Retention:
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Improved Member Engagement:
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Increased Efficiency:
Clubworx is packed with features designed to meet the specific needs of martial arts schools. Let’s dive deeper into the key features that make Clubworx the ultimate choice for dojo management:
Managing memberships at a martial arts school can be complex, especially when you have entire families training together. Clubworx simplifies this process by offering family management capabilities, allowing you to manage multiple family members under a single account. This means one billing cycle, one attendance tracker, and a unified system for scheduling classes across family members. This not only reduces administrative workload but also improves the overall experience for families who train together. Additionally, Clubworx offers flexible membership plans that can cater to students of all ages and skill levels. Whether you offer individual memberships, family packages, or drop-in options, Clubworx allows you to customise and manage these plans with ease
Effortlessly manage attendance at your martial arts school with Clubworx's Class Kiosk Mode. This powerful feature allows your members to take control of their check-ins, whether they’re attending classes, appointments, or personal training sessions. Designed with ease of use in mind, the Class Kiosk Mode works seamlessly on tablets, computers, or even mobile phones, ensuring your dojo remains efficient and organised. When members use the kiosk to check in, their attendance is automatically tracked and linked to their membership plans, saving your instructors time and reducing administrative workload. With built-in flexibility and robust functionality, Class Kiosk Mode is the ultimate tool for keeping your martial arts school running smoothly.
A custom-branded mobile app not only makes your dojo look more professional but also enhances your members’ experience. With the Clubworx custom-branded app, your dojo’s logo, colours, and branding are front and centre. Students can use the app to book classes, check their schedules, track attendance, and monitor their grading progress — all from the convenience of their mobile devices. The app also allows for push notifications, meaning you can easily send updates about class changes, upcoming events, or special promotions directly to your members’ phones. This level of accessibility increases engagement and helps students stay connected with your dojo outside of training hours.
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Tracking student progress and managing belt grading events can be time-consuming and often prone to errors when done manually. With Clubworx’s Automated Grading System, tracking student progression through different belt ranks becomes effortless. The system logs attendance, tracks skill development, and automatically schedules grading events based on each student’s progress. Not only does the system send automated notifications to students and instructors about upcoming grading events, but it also keeps a detailed record of each student’s journey. Whether you need to track kata proficiency in karate, forms in taekwondo, or rolling techniques in Brazilian jiu-jitsu, the automated grading feature ensures that student development is always transparent and up to date.
Customise to your preferred martial arts grading styles and rank system.
Bulk import students and their current belts, or set them up individually.
When the grading is complete, you can promote students to their next belt in bulk based on their results. Imagine getting this done in a few clicks rather than a few hours. Select, allocate, promote!
Clubworx understands that every martial arts school is unique, with its own set of goals, challenges, and requirements. That’s why we provide adaptable martial arts software solutions designed to fit various business models, school sizes, and budgets.
While many fitness management tools claim to cater to martial arts schools, Clubworx is specifically designed with the needs of martial arts instructors and dojo owners in mind. Our martial arts management software is equipped with features that address the unique challenges faced by martial arts schools, such as managing family memberships, tracking student grading, and scheduling complex class timetables that may differ by age group or skill level. Unlike generic gym software, which may not have the depth of features needed for martial arts operations, Clubworx includes specific tools for belt ranking, tracking skills progression, and monitoring attendance in a way that directly supports martial arts training programs. This makes it an ideal solution for martial arts schools of any size, from small dojos to large, multi-location academies.
Clubworx integrates with popular third-party tools to create a more comprehensive solution for your dojo. For example:
Stripe: Simplify payment processing by integrating with Stripe, allowing you to accept credit card payments and manage recurring billing with ease.
Mailchimp: Keep your students engaged with email campaigns through Mailchimp, whether you’re sending out newsletters, class updates, or special promotions.
Google Docs: Use Google Docs for document management, whether it’s for student waivers, agreements, or grading forms.
These integrations ensure that all your tools work together smoothly, saving time and eliminating the need for manual data entry across different systems.
Clubworx martial arts software is suitable for different types of martial arts schools.
Many martial arts gyms have experienced significant benefits from using Clubworx. Seeking a way to streamline daily operations while maintaining high service standards
Streamline Class Scheduling
Dramatically reduce time spent booking Effortlessly manage class timetables with dynamic scheduling and online booking features.
Automate Billing and Payments
Simplify all financial transactions with integrated payment processing and automated reminders. No more chasing late or failed payments
Enhance Member Communication
Improve engagement with automated, personalised messages and notifications. Keep your clients engaged / Show your clients you care with personalised communication.
With Clubworx Martial Arts Studio Software, you have everything you need to elevate your dojo. From automating daily tasks and managing student memberships to enhancing the member experience and driving growth, Clubworx delivers a solution tailored to martial arts schools.
Request a demo or start a free trial today to see how Clubworx can transform your martial arts school management and support your dojo’s success.
Martial arts management software helps dojo owners and martial arts instructors manage their schools more efficiently by automating tasks such as scheduling, billing, membership management, and student progress tracking.
Martial arts software helps improve student retention by automating class reminders, tracking attendance, and providing detailed progress reports, ensuring students stay engaged and motivated to continue training.
Yes, Clubworx is designed to be user-friendly, with an intuitive interface that allows dojo owners and instructors to manage all aspects of their business with ease.
Yes, Clubworx offers a free demo for martial arts school owners who want to explore the features and see how the software can benefit their dojo. This allows you to experience firsthand how Clubworx can streamline your operations.
Let Clubworx be your ultimate business sensei - let it execute precision cuts on excess admin, channel energy into your communication, and forge a reputation of steel.